Personal Assistant

Job Description:

As a personal assistant (PA) you'll work closely with directorial staff to provide administrative support, usually on a one-to-one basis. You'll help a manager to make the best use of their time by dealing with secretarial and administrative tasks.

PAs need extensive knowledge of the organisation in which they work. You'll need to know who key personnel are, both external and internal, and understand the organisation's aims and objectives.

Responsibilities typically include:

• acting as a first point of contact, dealing with correspondence and phone calls
• managing diaries and organising meetings and appointments, often controlling access to the manager/executive
• booking and arranging travel, transport and accommodation
• organising events and conferences
• reminding the manager/executive of important tasks and deadlines
• typing, compiling and preparing reports, presentations and correspondence
• managing databases and filing systems
• implementing and maintaining procedures/administrative systems
• liaising with staff, suppliers and clients
• collating and filing expenses.

Skills Required:

In addition to relevant experience and secretarial and administrative knowledge;

• exceptional written and oral communication skills in English
• excellent MS Excel and MS Word and adequate IT skills, including knowledge of a range of software packages
• the ability to work under pressure and to tight deadlines
• good organisational and time management skills
• the ability to research, digest, analyse and present material clearly and concisely
• excellent interpersonal skills
• honesty and reliability
• attention to detail
• flexibility and adaptability to juggle a range of different tasks
• discretion and an understanding of confidentiality issues.