Back Office (Compliance & Onboarding Administrator)

About the Role
We are seeking a detail-oriented and proactive Compliance & Onboarding Administrator to join our team. In this role, you will play a key part in ensuring smooth client onboarding processes, managing compliance documentation, and supporting legal and operational functions across multiple jurisdictions. The ideal candidate will have a strong understanding of AML/KYC processes and excellent organizational skills.

Key Responsibilities

• Manage sub-onboarding compliance processes with correspondent banking partners.
• Maintain and update company records, verification reports, and compliance files.
• Edit and update client and KYC records in core banking systems.
• Prepare internal legal documents (e.g., account confirmation letters) and maintain client documentation databases.
• Handle company incorporations across jurisdictions such as the UK, Canada, USA, Hong Kong, and Estonia.
• Support the compliance department with transaction paperwork, contracts, and supporting documents.
• Assist with client onboarding to ensure all required documents are complete and verified.
• Coordinate with internal teams to ensure easy accessibility of compliance and historical records.
• Manage company email accounts, including correspondence handling and monitoring.

Qualifications & Skills

• Degree in Law, Compliance, Business Administration, or related field (preferred).
• Prior experience in compliance, legal administration, or back-office operations in financial services is an advantage.
• Knowledge of AML/KYC processes and correspondent banking practices.
• Proficiency in MS Office Suite (Word, Excel, Outlook).
• Strong organizational and record-keeping skills with great attention to detail.
• Ability to prioritize tasks, work under pressure, and meet deadlines.
• Strong communication skills with a collaborative approach.

Why Join Us?

• Opportunity to work in a dynamic, international financial services environment.
• Gain hands-on experience in compliance, legal operations, and corporate services.
• Be part of a collaborative team with growth and development opportunities.